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San Diego Repertory Theatre
Development Coordinator Job Description
About The Company
San Diego Repertory Theatre produces intimate, exotic, provocative theatre. We promote a more inclusive community through vivid works that nourish progressive political and social values and celebrate the multiple voices of our region. San Diego Repertory Theatre feeds the curious soul.
The company was founded in 1976 by Sam Woodhouse and D.W. Jacobs. Since moving to the Lyceum in 1986, we have produced 47 main stage productions by Latino playwrights and hosted artistic residencies by Luis Valdez, Max Roach, Amiri Baraka, Culture Clash, and many more. We have also produced 22 works by or about African Americans. To date we have produced 48 world premieres.
In addition to a 1998 Tony Award® Nomination for It Ain’t Nothin’ But the Blues, we have received over 200 awards for artistic excellence from the San Diego Theatre Critics Circle, Patté Theatre Awards, NAACP, Backstage West, Dramalogue, and StageSceneLA. In 2005, the San Diego Theatre Critics Circle presented the REP with the Craig Noel Award “For 30 Years of Artistic Dedication to Downtown and Diversity.” Our mission is informed by a commitment to artistic virtuosity, partnerships with singular artists and our inquisitive neighbors, and lively conversations about our role as citizens in the bi-national region we call home. We choose provocative works of theatre to inspire our audiences and artists to build the communication bridges needed to understand who we are today, and who we might become.
We produce an eclectic mix of world premieres, brilliant contemporary plays and re-imagined classics. To enhance the theatre experience and encourage dialogue around each REP production, over 65 Surround Events are offered free of charge throughout the season—a diverse assortment of pre- and post-performance salons, mini concerts, and forums with area scholars and artists.
San Diego Repertory Theatre provides a dynamic working environment in which duties and responsibilities may change. Employees are expected to be flexible and responsive to changes in the scope of their duties. All employees are expected to be familiar with and adhere to San Diego Repertory Theatre’s Personnel Policies and Procedures.
Reporting directly to the Associate Director of Philanthropy, the Development Coordinator will provide administrative support to the Development Team and volunteer committees, manage the donor database and assist with all development events and activities.
1. Coordinates the membership renewals and upgrades under the supervision the Associate Director of Philanthropy.
- Coordinates donor prospect information including: maintenance of files on donor prospects, conducting donor prospect research, updating stakeholder information in database, and following up with appropriate staff and volunteers regarding necessary follow-up.
3. Processes mail, contributions, facilitates donor data entry and donor acknowledgements.
4. Handles incoming phone calls, schedules meetings, produces correspondence, prepares expense reports, orders supplies, and other administrative support duties.
- Provide general support for the four-person Development team and volunteer committees by recording meeting minutes, preparing meeting materials, maintaining calendars, and other related tasks.
- Assist all Development Events such as Opening Nights and Donor Lunches/Dinners, including: recording RSVPs, provide information to attendees, assist with event logistics (i.e. name tags, place cards, menus, check-in, etc.); assist in event coordination of vendors, and support with event setup and breakdown.
- Manage sponsorship fulfillment to keep track of donor benefit delivery.
- Other duties as assigned.
· Knowledge and essential skills
1. Proficient in Microsoft Office applications (especially MS Word/Excel)
2. Knowledge of Tessitura preferred, but not required
3. Interest in online and various research techniques
4. Excellent communication skills, both verbal and written
5. Ability to effectively multi-task, shift priorities, and meet deadlines
6. Exceptional customer service standards
8. High ethical standards
· Education, Experience and Licensing
1. Four years of college from an accredited college or university, or equivalent work history preferred
2. Two years or more of administrative support experience; experience in fundraising a plus, but not required
Must be available to work occasional evenings and weekends for special events. Interest in theatre arts a plus.
· The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
· Staff members are expected to consciously and continuously promote the mission, values, programs, and impact of the organization when presented with opportunities for participating in membership development and reaching out to personal connections on behalf of San Diego Repertory Theatre.
· San Diego Repertory Theatre is not able to provide relocation assistance for this position.
The position will receive competitive compensation. This position is a full time salaried position and is eligible for benefits, which include paid vacation as accrued, health insurance and an opportunity to purchase group dental and vision insurance.
Please email your resume, cover letter, and salary requirements to email@example.com and tell us why you are the ideal candidate for this specific job. Form letters or resumes without a cover letter will not be considered.
In your cover letter, please indicate how you became aware of this job opportunity, e.g., name of website, current employee, other source. Due to the high volume of submissions received, we will not respond to every submission. NO PHONE CALLS PLEASE. San Diego Repertory Theatre is an equal opportunity employer. We support, promote and embrace a diverse workforce.
In addition to usher opportunities (see below), we have other volunteer opportunities arise throughout the year. Please check back for listings. If you are interested in being added to our volunteer database, please email firstname.lastname@example.org
We are always looking for ongoing administrative volunteers.
Email email@example.com for more information.
San Diego REPertory Theatre is happy to accept scripts from agents and theater professionals with whom we have an existing relationship. In general, we no longer accept unsolicited scripts from unrepresented writers. However, we continue to offer an open submission policy for plays and musicals from Latino(a) writers across the country because we are committed to supporting today’s Latino(a) voices. In addition, local writers residing in the Southern California area may submit a query letter about their new work that includes a current email contact and:
A brief biography of your writing history, noting awards and production history
A paragraph about why your play is a good match for the San Diego REP
A one-page synopsis of the play including number of cast, genre & run-time
For musicals, please also include a CD with sample songs from the score
Our six show season can include full-length plays, musicals with a small cast and band, solo pieces, and adaptations performed on one of two stages (250-500 seats) for about 4 weeks. Past programming has highlighted voices of the Latino, African-Americans, and Jewish communities. Before submitting, please make sure that your script is aligned with our mission. It is also advised that you attend some of our productions to become more familiar with our sensibility.
If we are interested, we will contact you to request a copy of the full script within a few months.
San Diego REPertory Theatre
79 Horton Plaza
San Diego, CA 92101